Starting and Ending Revisions

When a change log is first activated, the FMEA, test plan, DVP&R, control plan or P-Diagram is automatically locked so that no changes can be made until a revision has been started. The analysis is also locked between revisions. While the analysis is locked, it is read-only for all users.

(In a secure database, the ability to start and end revisions is available only to the project owner and users with the applicable "manage all projects" permissions.)

To start a revision:

  1. Open the Change Log window for the analysis.
  2. Click the Start Revision button and specify the Version Label and comments in the Version Details window. The Version Label field may be a text box or it can be restricted to use a drop-down list of predefined options. This setting is specified at the database level, via the Database Settings window.

After the revision is started, all the changes made to the analysis are logged until an authorized user chooses to end the revision.

To start multiple revisions:

You can start or end revisions for multiple change logs in the project at the same time. To use this feature:

  1. Choose [FMEA/Test Plan/DVP&R/Control Plan/P-Diagram] > Change Log > Batch Start Revisions.

           

The Batch Start Revisions window displays a list of all the analyses in the project that are eligible to start change log revisions (i.e., that do not already have an open revision or a revision awaiting approval). This includes analyses that do not yet have change logs activated. By default, the order of this list corresponds to the system hierarchy order; you can sort by item name by clicking the column heading.

  1. Select the analyses for which you want to start revisions, then click OK.
  2. Specify the Version Label and comments in the Version Details window, then click OK. A new revision will be started for each selected analysis. For any selected analyses that did not already have active change logs, change logs will be activated, the original version created and a revision started; in these cases, the new revision will always be a major revision, regardless of the selection in the Version Details window.

To end a revision:

  1. Open the Change Log window for the analysis.
  2. Click the End Revision button.

To end multiple revisions:

  1. Choose [FMEA/Test Plan/DVP&R/Control Plan/P-Diagram] > Change Log > Batch End Revisions.

           

The Batch End Revisions window displays a list of all the analyses in the project that currently have open revisions. By default, the order of this list corresponds to the system hierarchy order; you can sort by other criteria by clicking the column headings.

  1. Select the analyses for which you want to end revisions, then click OK.

To reopen the most recent revision:

  1. Open the Change Log window for the analysis.
  2. Select the most recent revision in the Version History table and click the Re-Open Revision button.

Version Details Window

  • Major/Minor allows you to specify whether the revision will be numbered as a major revision (e.g., from 1.0 to 2.0) or as a minor revision (e.g., from 1.0 to 1.1).
  • Version Label and Comments are displayed in the Version History table and can be edited at a later time if necessary. The Version Label field may be a text box or it can be restricted to use a drop-down list of predefined options. This setting is specified at the database level, via the Database Settings window.
  • Assign Reviewers allows you to assign users who are required to review and approve the analysis before the next revision can be started. You can assign reviewers to only the most recent revision.

Related Topics and Links