Electronic Approval Tracking

If a change log is active for an FMEA, test plan, DVP&R, control plan or P-Diagram, you have the option to store an electronic record of the user(s) who have reviewed each version of the analysis.

• Use the Assign Reviewers window while the version is in progress to assign the user(s) who must review and approve the analysis after it is completed.
• Use the Approve Version window to record your approval for a single analysis. Starting in Version 2019, if necessary, you can also use the Reject Version window to reject the analysis.
• Use the Approve Multiple Change Logs window to approve multiple analyses at the same time.

Tip: If your organization has implemented an SEP web portal for an enterprise database, you also have the option to record your approval or rejection for a single analysis from any web-enabled device. See SEP and FMEAs.

Assign Reviewers Window

In a secure database, the ability to assign reviewers is available only to the project owner and users with the appropriate "manage all projects" permissions.

1. While the version is in progress, open the change log for the analysis.
2. Select the version in the table and click Edit Details.
3. In the Version Details window, click Assign Reviewers.
4. In the Assign Reviewers window, select the check box for each user who must review and approve this version of the analysis. In a secure database, this list shows all users with access to the project that have the "Approve change logs in XFMEA/RCM++" permission. If you want to shorten the list by hiding the users who are not assigned to review this version, select the Show only assigned users check box.
5. If desired, you can also specify the Reviewer Role to each user (e.g., Management, Engineering, etc.).

6. Click OK to save the changes.

Approve/Reject Version Windows

To record your approval for a single analysis, or to reject it:

1. Open the change log, then select the version in the table.
2. Click either the Approve Version button or the Reject Version button, then enter any comments about your review, and click OK.
3. When prompted, reenter your username and password before the application saves the approval/rejection and records the comments in the change log.

If you reject the analysis, an e-mail containing your comments will automatically be sent to the user who started the revision and to any other assigned reviewers.

Approve Multiple Change Logs

You can also approve the change logs for multiple analyses in the same project at the same time. To use this feature:

1. Choose [FMEA/Test Plan/DVP&R/Control Plan/P-Diagram] > Change Log > Approve Change Logs.

           

2. Select the change logs to approve, then click OK.
3. Enter any comments about your review, then click OK.
4. When prompted, reenter your username and password before the application saves the approval and records the approval comments in the change log for each analysis.