Select Existing Text Window

The Select Existing Text window provides a list of existing descriptions that might apply to the current text field or analysis. This can help to save time on data entry, ensure consistency and facilitate brainstorming. The utility is used extensively in applications such as XFMEA/RCM++ and MPC, and it is also available for certain text fields in other ReliaSoft desktop applications.

There are two ways this utility might be used:

Replace or append text in the current field - If you click the icon inside a text field, you can select text and either replace the current text or append the new text to the end. Many text fields in XFMEA/RCM++ allow selection of multiple descriptions, which will be concatenated in the order in which they were selected using the separator specified in the Separator field. Available separators include commas, periods, semicolons, dashes and, for multi-line text fields, new lines.

When you are using the utility in this way, the New Text Preview area shows how the selected text will appear, and provides information on how many characters out of the character limit are being used (e.g., 45 characters out of a possible 2000 in the example below). If you exceed the text field's character limit, your text will be truncated.
Create one or multiple new records - If you use one of the ribbon commands in an FMEA or P-Diagram (e.g., Functions > Select Existing Text), you can select multiple descriptions and the utility will use your selection(s) to create new record(s).

The options will vary depending on the record/field type, and whether you are updating a single description or adding new records.

The following example shows how the tool may be used to populate the function description in an FMEA.

Tip: The descriptions are sorted alphabetically under each heading. When the table has focus, you can type a letter to move to the next description that begins with the letter.

Project and Item Filters

This window utilizes the same project and item filters that are available in many other locations throughout ReliaSoft desktop applications. For example, when searching for text for an item in the system hierarchy, you could use a Project Filter to search for analyses performed by Department A and then use an Item Filter to show only those analyses that were modified in the last month.

In addition, when applicable:

Project Filters:
- Phrase Sets Only limits the results to data in the selected phrase set(s), with no data from any projects.
- Current Project limits the results to data in the current project.
Item Filters:
- Current Item limits the results to those found in the currently selected system hierarchy item.
- Parent Item limits the results to those found in the immediate parent of the currently selected system hierarchy item.
- Next Lower Level Items limits the results to those found in the immediate dependents of the currently selected system hierarchy item.
- Current Item Branch limits the results to those found in the current branch of the system hierarchy.
- If the currently selected system hierarchy item has a category assigned, Match Category limits the results to those found in system hierarchy items that have the same category assigned. The scope of this search is limited by your project filter, if any.
- If the currently selected system hierarchy item has a part number assigned, Match Part Number limits the results to those found in system hierarchy items that have the same part number assigned. The scope of this search is limited by your project filter, if any.

Record Filter

When applicable, the Record Filter shows the possible sources for the current record type and field that you can choose to include or exclude. The specific record types vary depending on the field.

Phrase Sets

FMEA records in XFMEA/RCM++ also have the option to include text from selected phrase sets.

Field Text

Use the drop-down list in the Field Text area to specify how to match the specified keywords, then type the keywords into the input box.

Contains returns descriptions that contain the exact string entered.
Contains Any and Contains All allow you to enter multiple keywords (separated by commas) and returns descriptions that contain at least one (any) or all of the keywords entered.
Begins With returns descriptions where the exact string entered appears at the start of the field.
is returns descriptions where the exact string entered matches the whole field.

Record Filter Options

When the descriptions can be obtained from more than one type of analysis (e.g., when PFMEA failures can be copied from FMEA causes, or when control plan operations can be copied from PFD Worksheet operations), the headings in the table identify the source. You can use the Record Filter to specify which source(s) to include.

FMEAs

FMEA Functions	FMEA Functions Next Higher Level Functions Next Lower Level Functions FMEA Function Requirements System Hierarchy Items PFD Worksheet Operations P-Diagram Functions P-Diagram Functional Requirements P-Diagram Ideal Responses P-Diagram Piece-to-Piece P-Diagram Change Over Time P-Diagram Usage P-Diagram Environment P-Diagram System Interaction DRBFM Functions
FMEA Functions: Requirements	FMEA Function Requirements FMEA Functions Next Higher Level Functions Next Lower Level Functions P-Diagram Functions P-Diagram Functional Requirements P-Diagram Non-Functional Requirements P-Diagram Input Signals DRBFM Functions
FMEA Functions: Next Higher Level Functions and Next Lower Level Functions	FMEA Functions Next Higher Level Functions Next Lower Level Functions FMEA Function Requirements P-Diagram Functions P-Diagram Functional Requirements P-Diagram Ideal Responses P-Diagram Piece-to-Piece P-Diagram Change Over Time P-Diagram Usage P-Diagram Environment P-Diagram System Interaction DRBFM Functions
FMEA Functions: Next Lower Level Item	FMEA Function: Next Lower Level Items System Hierarchy Items
FMEA Failures	FMEA Failures P-Diagram Error States FMEA Causes FMEA Function Requirements PFD Worksheet Product Characteristics DRBFM Concerns Related to Change DRBFM Other Concerns
FMEA Effects	FMEA Effects FMEA Failures P-Diagram Error States DRBFM Potential Effects of Concerns
FMEA Causes	FMEA Causes P-Diagram Piece-to-Piece P-Diagram Change Over Time P-Diagram Usage P-Diagram Environment P-Diagram System Interaction P-Diagram Control Factors PFD Worksheet Process Characteristics DRBFM Potential Causes of Concerns DRBFM Other Causes
FMEA Controls	FMEA Controls P-Diagram Control Factors Control Plan Methods DVP&R Test/Specification Methods DRBFM Current Design Controls - Detection DRBFM Current Design Controls - Prevention
FMEA Actions	FMEA Actions DVP&R Test/Specification Methods DRBFM Recommended Actions - Design DRBFM Recommended Actions - Validation/Test DRBFM Recommended Actions - Manufacturing/Supplier DRBFM Actions Taken

P-Diagrams

P-Diagram Input Signal	P-Diagram Input Signal System Hierarchy Items
P-Diagram Control Factors	P-Diagram Control Factors FMEA Causes
P-Diagram Error States	P-Diagram Error States FMEA Failures
P-Diagram Ideal Response	P-Diagram Ideal Response FMEA Functions
P-Diagram Piece-to-Piece	P-Diagram Piece-to-Piece FMEA Causes PFD Worksheet Product Characteristics Analysis Plan Assumptions
P-Diagram Usage	P-Diagram Usage Analysis Plan Conditions of Use
P-Diagram Environment	P-Diagram Environment Analysis Plan Conditions of Use
P-Diagram Change Over Time	P-Diagram Change Over Time FMEA Causes Analysis Plan Conditions of Use
P-Diagram Functions	P-Diagram Functions FMEA Functions FMEA Function Requirements
P-Diagram Functional Requirements	P-Diagram Functional Requirements FMEA Functions FMEA Function Requirements
P-Diagram Non-Functional Requirements	P-Diagram Non-Functional Requirements FMEA Function Requirements

Control Plans

Control Plan Part/Process Numbers	Control Plan Part/Process Numbers FMEA Function Op Seq Numbers PFD Worksheet Op Seq Numbers
Control Plan Process Name/Operation Descriptions	Control Plan Process Name/Operation Description FMEA Functions PFD Worksheet Operations
Control Plan Product Characteristics	Control Plan Product Characteristics PFD Worksheet Product Characteristics FMEA Causes FMEA Failures
Control Plan Process Characteristics	Control Plan Process Characteristics PFD Worksheet Process Characteristics FMEA Causes
Control Plan Methods	Control Plan Methods FMEA Controls

PFD Worksheets

PFD Worksheet Operation Descriptions	PFD Worksheet Operation Description System Hierarchy Items
PFD Worksheet Op Seq Numbers	PFD Worksheet Op Seq Numbers System Hierarchy Item Reference Numbers
PFD Worksheet Product Characteristics	PFD Worksheet Product Characteristics P-Diagram Piece-to-Piece

DVP&Rs

DVP&R Test/Specification Methods

DVP&R Test/Specification Methods
FMEA Controls
FMEA Actions

DRBFMs

DRBFM Functions	DRBFM Functions FMEA Functions
DRBFM Concerns Related to Change	DRBFM Concerns Related to Change FMEA Failures
DRBFM Other Concerns	DRBFM Other Concerns FMEA Failures
DRBFM Potential Effects of Concerns	DRBFM Potential Effects of Concerns FMEA Effects
DRBFM Potential Causes of Concerns	DRBFM Potential Causes of Concerns FMEA Causes
DRBFM Other Causes	DRBFM Other Causes FMEA Causes
DRBFM Current Design Controls - Detection	DRBFM Current Design Controls - Detection FMEA Controls
DRBFM Current Design Controls - Prevention	DRBFM Current Design Controls - Prevention FMEA Controls
DRBFM Recommended Actions - Design	DRBFM Recommended Actions - Design FMEA Actions
DRBFM Recommended Actions - Validation/Test	DRBFM Recommended Actions - Validation/Test FMEA Actions
DRBFM Recommended Actions - Manufacturing/Supplier	DRBFM Recommended Actions - Manufacturing/Supplier FMEA Actions
DRBFM Actions Taken	DRBFM Actions Taken FMEA Actions