Repeat Column Headers in Word

If you generate a report in Microsoft Word, you may have cases where a report table splits across multiple pages. By default, Word does not repeat the header rows at the top of every page. However, you can force Word to do so by using the following instructions.

The following instructions are for Word 2010; if you are using another version of Word, the options may vary.

• Generate the report in Word.
• On the first page of the table, select the column headings and then choose Layout > Data > Repeat Header Rows.

If you experience problems with the bottom border not displaying properly for a row that spans across two pages, then you can do the following:

• Generate the report in Word.
• Select the first data row in the spreadsheet table then choose Layout > Rows & Columns > Insert Above. This row is going to be used to assure that there is always a bottom border for the heading rows, even if the data rows span across pages.
• Select this row and the rows above (i.e., the column headings) and choose Layout > Data > Repeat Header Rows.
• Select the row that you inserted and choose Layout > Table > Properties.
• On the Row tab, specify 0.001 and Exactly for the Row Height, then click OK.